Accounts & Administrative Assistant

We are seeking a dedicated and detail-oriented Accounts & Administrative Assistant to support our Accounts and HR Departments in daily operations. The ideal candidate will play a key role in ensuring smooth financial and administrative processes, while maintaining accuracy, compliance, and efficiency across all tasks.

Key Responsibilities

• Provide administrative and operational support to the Accounts and HR Departments.
• Prepare, process, and manage daily and monthly invoices accurately and on time.
• Handle e-Invoice creation, validation, and submission via SQL Accounting Software integrated with the MyInvois Portal.
• Ensure all e-Invoices comply with LHDN’s real-time validation requirements, including QR code generation and correct invoice formatting.
• Stay updated on LHDN’s e-Invoicing guidelines, requirements, and implementation deadlines.
• Assist with daily operations, data entry, and document filing for the Accounts Department.
• Support general office administration tasks as assigned.
• Maintain and update HR records, including employee files, attendance, and staff movements.
• Assist in recruitment, onboarding, induction, and offboarding processes.
• Support HR administration and operations, including preparation of HR letters, monthly reports, and training arrangements.
• Assist with payroll preparation and payment processing.
• Perform ad-hoc tasks and other duties as assigned by the immediate superior or Management.

Job Requirements

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