Product & Admin Support Executive

This is a full-time, on-site role located in Petaling Jaya for a Product & Admin Support Executive. The Product & Admin Support Executive will be responsible for customer-facing support with internal administrative responsibilities, acting as a vital link between our customers, manufacturers, and internal teams.

Key Responsibilities

• Act as a key link between customers, manufacturers, and internal teams, ensuring clear and timely communication.
• Maintain accurate records of sales transactions, customer interactions, office-related activities and relevant documentation.
• Oversee all corporate record-keeping (physical and electronic), establishing and maintaining a secure, compliant, and easy-to-retrieve archive of all essential documents.
• Generate and distribute essential commercial documents, including customer quotations, shipping manifests, and sales invoices, ensuring accuracy and timely delivery.
• Draft, proofread, and finalize critical business documentation, including detailed reports, strategic proposals, and client-facing materials.
• Provide administrative support including scheduling meetings, coordinating deliveries, managing correspondences, and processing invoices and claims.
• Manage and maintain optimal inventory levels for all office supplies, proactively conducting stock counts and coordinating timely procurement to prevent shortages.

Qualifications

Technical Competencies and Other Skills

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