Executive & Engagement Assistant

Responsibilities

• Manage the CEO’s complex calendar, scheduling, and travel arrangements with efficiency and accuracy.
• Anticipate needs, plan ahead, and ensure seamless coordination of meetings, events, and engagements.
• Prepare detailed itineraries, logistics plans, and briefing materials for meetings and business trips.
• Serve as the primary point of contact for internal and external stakeholders.
• Handle correspondence, calls, and meeting requests with professionalism, discretion, and sound judgment.
• Coordinate high-level meetings, events, and engagements with clients, partners, and government officials.
• Liaise with subsidiaries, divisions, and project teams to ensure timely submission of reports and updates to the CEO.
• Prepare, review, and refine business correspondence, reports, and presentations in alignment with corporate standards.
• Support the CEO in strategic planning, project tracking, and monitoring key management deliverables.
• Draft speeches, briefing notes, and communication materials for internal and external events.
• Track meeting decisions and ensure timely follow-up and closure of action items.
• Serve as Secretariat for management and board-related meetings, including agenda preparation, document compilation, and minute-taking.
• Ensure compliance with governance requirements and alignment with company policies and standards.
• Support corporate communication initiatives led by the CEO’s Office, including the drafting of executive memos, announcements, and internal messages.
• Maintain strict confidentiality and exercise sound judgment in handling sensitive and high-level matters.

Requirements

Seniority level

Executive

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