Procurement Executive

Overview

As a Procurement (Junior), you will assist in creating, verifying, and processing purchase orders to ensure timely procurement. You will manage and verify documentation from suppliers, record, file, and share these documents with the relevant person in charge. You will confirm shipment arrivals and updates, follow up with suppliers on stock completion dates, and monitor timelines from PO creation to shipment arrival. You will also monitor inventory of replacement parts and assist in compiling and analyzing daily and weekly sales data for existing and new products, as well as monthly defect rate data. You will handle basic negotiations with service providers under supervision, maintain relationships with suppliers, and coordinate with various departments to support procurement activities.

Responsibilities

Assist in creating, verifying, and processing purchase orders to ensure timely procurement.

Manage and verify documentation including PL, CIPL, and PI from suppliers. Record, file, and share these documents with the relevant personnel.

Confirm shipment arrivals and updates.

Follow up with suppliers on stock completion dates and monitor timelines from PO creation to shipment arrival. Control and monitor inventory of replacement parts.

Compile and analyze daily and weekly sales data for existing and new products.

Assist in generating and analyzing monthly defect rate data.

Handle basic negotiations with service providers under supervision.

Maintain relationships with suppliers and coordinate with departments to support procurement activities.

Job Requirements

Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field. Certification in Procurement or Supply Chain (e.g., CPSM, CSCP) is a plus.

1-2 years of experience in procurement, supply chain, or a related field.

Strong organizational and time-management skills.

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

Basic understanding of procurement processes and supply chain management.

Analytical skills with the ability to compile and analyze data.

Attention to detail and accuracy in handling documentation and data.

Proficiency in English (both written and spoken) is essential.

Ability to communicate and write in Mandarin is required.

Proficiency in additional languages relevant to the regions of operation (e.g., Malay) is a plus.

Strong communication and negotiation skills.

Ability to work collaboratively in a team environment and interact effectively with suppliers and internal stakeholders.

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