Trade Nation Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
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We are looking for an Office Manager to support the smooth running of our Kuala Lumpur office. This role will provide day‑to‑day support across finance, HR, payroll, and general administrative functions, ensuring that all local operations run efficiently and in compliance with Malaysian regulations.
Responsibilities
Finance & Payroll Support
- Prepare and process monthly payments, including salaries, utilities, rent, and supplier invoices
- Coordinate payroll matters with external providers, ensuring timely submission of statutory payments (EPF, SOCSO, EIS, LHDN, HRDF)
- Support finance and audit requirements by maintaining proper records and liaising with auditors, tax agents, and company secretaries
- Assist with company invoicing, expense claims, and basic bookkeeping tasks
Office Administration
Manage day‑to‑day office operations, including utilities, vendor coordination, and building management mattersHandle renewals of company licences, tenancy agreements, and other local filingsOrganise company travel, events, and meetings as neededEnsure compliance with office safety and maintenance requirementsHR Administration
Work closely with the UK HR team to support all HR‑related activities in MalaysiaCoordinate recruitment logistics, onboarding, and offboarding processes as directed by the UK HR teamMaintain accurate employee records, leave tracking, and insurance documentationAssist with HRDF matters, training coordination, and employee communicationsEnsure all local HR practices align with company policies and Malaysian labour requirementsRequirements
Degree or Diploma in Business Administration, Accounting, or a related field (or equivalent experience)Minimum of 2 years' experience in HR and office administration, or in a similar roleStrong communication skills in English and Bahasa Malaysia, both written and verbalProficient in Microsoft Office applications (Word, Excel, Outlook)Knowledge of Malaysian statutory requirements (EPF, SOCSO, EIS, HRDF, LHDN) is an advantageWell‑organised, dependable, and able to work both independently and as part of a teamKuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia | MYR14,000.00‑MYR15,000.00 | 2 days ago
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