Executive, Sales Administration

Overview

Join us at Eastern & Oriental Berhad to shape refined living experiences and inspiring spaces. We welcome you to contribute to our legacy of exceptional, timeless addresses. Apply now for a career in Sales Administration with us, where your drive meets endless possibilities.

The position is based in our Penang Office in Malaysia.

Job Purpose

The role is responsible for managing sales documentation and records in line with the company’s policies and procedures. This includes tasks related to credit control, Sales & Purchase Agreements (SPA) preparation, sub-sale transactions, end-financing, loan documentation, and vacant possession.

Key Responsibilities

• Accurately and promptly update purchaser, end-financier, and solicitor information in the IFCA system
• Issue progress billings in a timely manner upon receipt of the Architect’s Certificate from the Project Department, and facilitate prompt payment collection from purchasers and end-financiers
• Prepare and issue official receipts
• Maintain and update aging reports and receivables reconciliation statements
• Monitor reminders, terminations, and forfeiture actions in accordance with the terms stipulated in the Sales and Purchase Agreement (SPA)
• Organize and maintain a comprehensive filing system for purchaser records and related documents
• Handle sub-sale transactions, auctions, refinancing cases and submit the Blanket Consent to Transfer and Consent to Transfer applications forms
• Work with supervisor to resolve outstanding matters and contribute to process improvements
• Prepare and submit monthly and ad-hoc reports as required
• Liaise and coordinate with purchasers, bankers and solicitors to ensure timely and accurate documentation
• Prepare and issue Letters of Undertaking (LOUs) to bankers, as well as manage incoming legal correspondence and emails
• Support sales duties as needed including weekend duties for sales events
• Undertake any other tasks as assigned by the supervisor or department head
• We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients

Requirements

#J-18808-Ljbffr