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ASSISTANT MANAGER – HUMAN RESOURCE & ADMINISTRATION

ASSISTANT MANAGER – HUMAN RESOURCE & ADMINISTRATION

Sperton Global ASShah Alam, Selangor, Malaysia
30+ hari lalu
Penerangan pekerjaan

Job Description

Recruitment

  • Manage the full recruitment lifecycle, including job posting, candidate sourcing, screening, interviewing, and onboarding.
  • Develop and maintain relationships with recruitment agencies and other sourcing channels.
  • Ensure compliance with all relevant employment laws and regulations.
  • Maintain accurate and up-to-date recruitment records.

Disciplinary Management

  • Handle employee disciplinary cases, including investigations, issuance of warning letters, and conduct disciplinary hearings.
  • Provide guidance and support to managers on disciplinary procedures.
  • Maintain accurate records of disciplinary actions.
  • Ensure fair and consistent application of company policies and procedures.

    • Payroll Oversight

  • Oversee the payroll process, specifically focusing on the checking of overtime submissions within the system during closing periods.
  • Ensure accuracy and timeliness of payroll data.
  • Address employee payroll inquiries and resolve discrepancies.
  • Collaborate with the finance department to ensure accurate payroll reporting.

    • Purchasing Activities

  • Assist in the procurement process, including sourcing suppliers, obtaining quotations, and placing orders.
  • Maintain accurate records of purchase orders and invoices.
  • Negotiate with suppliers to obtain favorable terms and conditions.
  • Ensure compliance with company purchasing policies and procedures.

    • Compliance Audit

  • Participate in HR and purchasing compliance audits, ensuring adherence to relevant laws, regulations, and company policies.
  • Assist in the development and implementation of corrective action plans.
  • Maintain accurate audit records and documentation.
  • Stay up-to-date on changes in HR and purchasing compliance requirements.

    • Training & Development

  • Assist in the identification of training needs and development of training plans.
  • Coordinate and facilitate training sessions, workshops, and seminars.
  • Maintain training records and evaluate the effectiveness of training programs.
  • Support the development of employee development plans.
  • Source and manage external training providers when required.
  • Assist with onboarding training for new employees

    • Administration

  • Manage general administrative tasks, including office maintenance, supplies procurement, and record keeping.
  • Support the development and implementation of HR and administrative policies and procedures.
  • Provide administrative support to senior management.
  • Assist in the organization of company events and activities.

    • Requirements

    Bachelor's degree in Human Resources, Business Administration, or a related field.

    5-6 years of experience in HR and administration.

    Strong knowledge of Malaysian employment laws and regulations.

    Excellent communication, interpersonal, and problem-solving skills.

    Proficiency in MS Office Suite.

    Ability to work independently and as part of a team.

    Detail-oriented and organized.

    Experience with payroll systems and HRIS is a plus.

    Experience in coordinating and facilitating training programs is an added advantage.

    Key Performance Indicators (KPIs) :

  • Time to fill open positions.
  • Accuracy of payroll processing.
  • Effectiveness of disciplinary actions.
  • Compliance audit results.
  • Efficiency of purchasing processes.

    • Training program effectiveness and employee participation.

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    Assistant Manager Human Resource • Shah Alam, Selangor, Malaysia

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