corporate secretary assistant

Job Description

We are looking for a dedicated and detail-oriented Corporate Secretarial Assistant to join our team in Malaysia. You will assist the Company Secretary in handling a portfolio of clients and ensuring compliance with the Companies Act 2016 and relevant statutory requirements.

This is an excellent opportunity for individuals looking to build a career in corporate secretarial practice and corporate governance.

Key Responsibilities

• Assist in preparing and filing statutory documents with SSM (Suruhanjaya Syarikat Malaysia)
• Maintain and update statutory records, registers, and minute books
• Draft board resolutions, minutes of meetings, and other corporate secretarial documents
• Liaise with clients, auditors, company secretaries, and regulatory authorities
• Assist in arranging board and shareholder meetings, including preparation of agendas and meeting packs
• Monitor and ensure timely compliance with annual filing deadlines
• Support in Know Your Customer (KYC) procedures where applicable
• Handle other administrative and ad-hoc duties as assigned

Requirements

What We Offer

Interested candidates are invited to apply with a complete resume, stating current and expected salary. Only shortlisted candidates will be notified.