Senior HR Admin Executive / Manager

Overview

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Maintain HR operational documents e.g. Employee Handbook, Standard Operating Procedures, Policies and Guidelines, Service Agreements, Contracts of Employment, etc.

Support HR projects, including policy development, organizational restructuring, and continuous improvement initiatives.

Maintain and update employee records, payroll databases, and HR documentation to ensure data accuracy and confidentiality.

Oversee payroll processing, ensuring accuracy, timeliness, and adherence to statutory requirements.

Experience in managing monthly payroll, statutory deductions EPF, SOCSO, EIS.

Supervising and managing payroll processing and pay slip.

Prepare monthly payroll reports to Finance Department & Management.

Recruitment activities from screening, shortlisting, interviewing, selection, to offering, preparation and administering the signing of contracts.

Manage the onboarding and offboarding processes, ensuring a seamless employee experience.

To prepare monthly management manpower reports.

Support employee engagement activities in the Company.

Identify and assign training to relevant people to enhance their knowledge in work.

Manage the training cycle administration, including training applications, HRDF grant application, submission and claims, and documentation.

Handle disciplinary actions, grievances, and workplace investigations while ensuring a fair and legally compliant work environment.

Support initiatives to promote positive employee engagement and teamwork.

Maintain all HR activities set by the organization & review every year.

Compliance with all government divisions.

Prepare presentation slides for necessary agendas.

Perform other ad-hoc duties as assigned by the superior from time to time.

Safety & Health

Ensure that the organization invests in a proactive safety culture, training and practice.

Proper monitoring and updating of a safety program and safety related policy and procedures.

Coordinate Safety Committee and perform Osh Coordinator role.

To be successful in this role, you will need :

Qualifications

• Candidates must have at least a Diploma, Bachelor’s Degree in Human Resource Management, Business Administration, or the equivalent.
• Minimum 3 years of experience in all aspects of HR roles.
• An excellent understanding of Malaysian Employment Act and Labour Law.
• Familiar with Safety and 6S standards.
• Strong leadership, management and communication skills.
• A disciplined mentality to implement company policy and changes.
• Proficient and trustworthy in handling sensitive and confidential matters; good computer literacy.
• Excellent command of both spoken and written Chinese, English and Bahasa Melayu.
• Team player with good problem-solving skill, result driven and proactive quality.
• Ability to work independently and as part of a team to achieve HR objectives.

Application and Recruitment Details

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What can I earn as a Human Resources and Administration Executive

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