HR and Admin Executive

DeaxoSeberang Perai, Penang, Malaysia

17 hours ago

Job description

Job Description

Responsible for employee welfare;
To handle all travelling visa, employment pass, dependent pass and related visa / pass;
Organization of recruiting employees;
Organization of efficient training program, professional reeducation;
Participation in work for improving the Company management structure;
Evaluation and analysis of the employee’s satisfaction in the Company;
Analysis of the employee’s motivation profiles, implementing measures to increase the motivation of the team;
Creation of the team spirit and welcoming atmosphere in the Company;
Keeping the HR paperwork;
Reporting to bookkeeping, supervising authorities.

Administrative Management

Responsible to oversee office equipment and office utilities;

Organize company event like team buildings, team dinner / lunch, etc;

Assist in IT function;

Responsible for purchasing activities;

To assist in day to day accounting and finance activities;

To handle other tasks and duties as when assigned.

Labor safety

Organization of work for development and implementation of the labor safety system in the Company;

Development, approval, informing the employees on the internal work instructions on labor safety, hazardous work;

Assigning responsible persons for labor safety. Organizing the trainings and briefings.

Organization of work with other documents

Receipt, preliminary review and sorting of the documents;

Preparation of documents for the review by the CEO / COO;

Controlling of the documents that are addressed to the CEO / COO;

Organization of the documents delivery to those who should execute the tasks;

Handling the documents database;

Executing the information and consulting work;

Control for documents and tasks of the CEO / COO execution.

Organization of the document’s storage

Handling the documents types in the Company;

Creating and handling the archived files;

Preparation and handover of the documents for archiving purpose.

Organization of the information exchange between the CEO / COO and the Company members and departments

Informing the employees of the Company on the decisions of the CEO / COO;

Organization of the information exchange between the Company departments;

Informing the employees on the upcoming events;

Informing the CEO / COO on the employee’s requests on private and work-related issues.

Quality management system

Implementation of the Quality Management System (QMS);

Training, informing the Company employees on QMS, their contribution and participation;

Development of the documented information, its update, protection;

Holding Company internal audits;

Control for corrective and preventive actions execution;

Implementation of the improvements in the operation based on lessons learned.

Required Qualification

Education requirements

Candidate must possess at least a Diploma, Advance / Higher / Graduate Diploma, Bachelor’s Degree or Professional Degree in Business Administrative, Human Resource or equivalent.

Additional education – related to HR program;

Experience requirements

At least two years in the field of HR and administrative management.

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Admin Executive • Seberang Perai, Penang, Malaysia

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