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Sales Admin Executive

Sales Admin Executive

Private AdvertiserBukit Rambai, Melaka, Malaysia
12 hours ago
Job description

Job Responsibilities :

Sales & Operation :

  • Follow up on customers' pending orders and liaise with relevant departments to provide daily updates to customers.
  • To update the portal on the promised date after confirming the delivery date from the respective department.
  • Ensure all orders are arranged and delivered as promised.
  • Keep the team informed about new orders.
  • Maintain daily updates on Asana.
  • Answer and direct phone calls in a polite and professional manner.
  • Manage and organize office files, documents, and records.
  • Assist document controller and purchasers with any other administrative work.
  • Provide general administrative support to team members as needed.
  • Issue of purchase order for manager / director approval.

HR :

  • Retrieve punch-in / out records and email them for the director's signature before sending them to HQ on a monthly basis.
  • Generate monthly attendance summaries.
  • Assist in handling the issuance and collection of employee belongings during onboarding and offboarding processes.
  • Assist in processing expenses, and claims for all employees.
  • Assist in processing leave applications for all employees.
  • Logistic & LMW :

  • Prepare LMW documents for each customer delivery.
  • Ensure preparation of invoices and delivery orders (DO), coordinating with the finance team at HQ.
  • Coordinate with the supply chain team regarding incoming goods.
  • Handle customs clearance notifications for incoming goods.
  • Submit LMW documents monthly at the customs office (Wisma Kastam Lebuh Ayer Keroh) - Allow to claim transport expenses.
  • Job Requirements :

  • Minimum 1 year of experience, preferably in administration related to logistics and LMW.
  • Proficiency in computer-aided systems such as SQL, Oracle or SAP.
  • Strong Excel and Microsoft Office skills.
  • Qualification : Diploma or equivalent.
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    Admin Executive • Bukit Rambai, Melaka, Malaysia

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