Personal Assistant to Director

Overview

Personal Assistant (PA) is expected to provide administrative support to the Director of a dynamic Mechanical and Electrical (M&E) Engineering company. The PA will act as the primary point of contact between the Director and internal / external stakeholders, ensuring smooth operations in a fast-paced, technical environment. The ideal candidate will be a multitasker, able to manage multiple projects, prioritize responsibilities, and maintain a high level of professionalism at all times.

Executive Support

• Manage and coordinate the Director's calendar, including scheduling appointments, meetings, and travel arrangements.
• Prepare and organize meeting agendas, materials, and documents; take minutes during meetings and follow up on action points.
• Draft, proofread, and edit correspondence, reports, and presentations on behalf of the Director.
• Screen phone calls, emails, and other communications and redirect as necessary.
• Provide timely reminders and updates on meetings, deadlines, and follow-ups

Office Management

Travel and Logistics

Confidentiality and Discretion

General Administration

Education & Experience (Basic requirement for this position)

Education : Bachelor's degree or equivalent work experience in Business Administration, Engineering, or a related field.

Experience : Minimum of 3-5 years of experience as a Personal Assistant, Executive Assistant, or Administrative Assistant in a similar industry or engineering environment.

Technical Proficiency : Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Trello, Asana, Microsoft Project) is preferred.

Communication Skills : Exceptional verbal and written communication skills with the ability to liaise effectively with all levels of staff, clients, and stakeholders.

Seniority level

Employment type

Job function

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