Office Assistant

Responsibilities

• Greet and assist visitors in a professional and friendly manner.
• Answer and direct phone calls and emails to appropriate personnel.
• Manage meeting room bookings and ensure readiness for appointments.
• Maintain a tidy and welcoming reception area.
• Handle basic inquiries and provide general administrative support.
• Office Administration (40%)
• Manage office supplies inventory and place orders as needed.
• Coordinate maintenance of office equipment and facilities.
• Handle incoming and outgoing mail and courier services.
• Maintain filing systems (physical and digital) and ensure document accuracy.
• Assist in scheduling meetings and appointments, preparing agendas, and taking minutes.
• Support the Corporate Services team in preparing statutory documents and filings.
• Assist in maintaining client records and files are up to date.
• Communicate with external parties such as regulators, banks, and service providers when needed.
• 4. Perform ad hoc task assigned by superior / management from time to time.

Requirements

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