Administrative Executive

This role is to support the Country Manager on the sales and marketing administration of the business. He / she should help with the formulation of admin processes, organisation of business meetings, maintenance of customers, distributors, sales, marketing and admin records / database for business continuity. He / she is to ensure all sales & marketing activities comply with legal and ethical standards, and that documented processes, procedures and internal quality management system are followed and adhere to.

Position Responsibilities

Sales & Marketing Admin Functions

• Supports the Country Manager on the organization of sales & marketing meetings e.g. MBR, Business Trips, Weekly Meeting
• Takes meeting minutes and keep record
• Verifies & route documents such as invoices, price application, pre-approval forms, cheque requisitions, debit / credit notes, etc. to ensure authenticity and prompt submission to various departments for approval, billing and payment
• Acts as a window for all staff related claims to ensure compliance to company policy and regulations
• Maintenance of GDPMD certifications and various company licenses
• Maintains proper filing for company, customers and distributors' information and related documents for quality audit (e.g. GDPMD licence, import licence, wholesale licence, physician consultation agreement, distribution agreement, training records, pre-market surveillance, sponsorship letters, etc)
• Maintains clear record of PARF to help the Country Manager in the tracking of marketing expenses
• Conducts internal communication for Sales & Marketing team on Admin, Finance, Legal & Compliance Processes
• Assists in the printing of product brochures, development of sales collaterals for sales promotion. Keep clear record of the distribution of these materials
• Arranges and co-ordinates with courier services
• Be responsive to any new duties assign as and when required by the Manager

Co-ordination / Organisation of Events

Position Requirements

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