Document Controller

Overview

Impact Business Solutions Sdn. Bhd. – Petaling

We are seeking a detail-oriented and proactive Document Controller to oversee the creation, maintenance, and accuracy of internal and external documentation. This role plays a vital part in supporting our teams by ensuring that all documents are well-organized, compliant, and easily accessible.

Responsibilities

• Document Creation & Maintenance : Create, maintain, and review technical documents, including manuals, user guides, system documentation, project documentation, reports, and forms.
• Collaborate with subject matter experts (SMEs) to gather technical information and transform it into clear and concise documentation.
• Document Organization : Establish and maintain a structured document repository, library, or wiki.
• Implement document version control to track changes and revisions.
• Categorize and organize documents for easy retrieval and access.
• Document Distribution : Manage and execute the distribution of documents to authorized personnel.
• Control access to sensitive or proprietary documents.
• Quality Assurance : Review and edit documents for clarity, consistency, and adherence to industry standards.
• Ensure that all technical documentation meets the organization’s policies, quality, and compliance standards.
• Meeting Support : Schedule project meetings, coordinate calendars, and send out meeting invitations.
• Take accurate meeting minutes and distribute them to attendees.
• Internal Support : Participate in special projects and assignments as assigned by the management, aimed at developing skills and competencies necessary for potential advancement within the organization.

Requirements

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