Receptionist & Administration 前台与行政助理

Overview

Able to start work immediately is an added advantage. Fresh graduates are welcome to apply!

Job Description :

Front Office Operations

Welcome and assist visitors, clients, and external parties in a courteous and professional manner.

Manage incoming phone calls, emails, and receive mail & etc.

Administrative Support

Provide general administrative assistance, including document preparation, filing, photocopying.

Assist in the preparation of letters, memos, and presentation materials as needed.

Meetings & Scheduling

Organise and manage internal meetings, appointments, and room bookings.

Coordinate schedules and ensure meeting spaces are prepared in advance.

Maintain a tidy, organised, and professional front office and common work areas.

Support initiatives that improve workplace efficiency and flow.

Track office and pantry supplies, ensuring timely replenishment.

Liaise with vendors for procurement when necessary.

Facilities & Equipment Oversight

Monitor the condition of office equipment and coordinate maintenance when required.

Report and follow up on facility issues to ensure minimal disruption.

Additional Duties

Support ad hoc tasks and other responsibilities as assigned by management.

Assisting with HR and finance, provide valuable support to HR and accounts teams with basic data entry and documentation tasks.

Requirement (Qualification and Skills)

Minimum 1–2 years of relevant working experience.

Minimum SPM / Diploma in Business Administration, Office Management, or related field.

Work effectively in fast paces with minimum supervision.

Strong communication & organisational skills with the ability to prioritise tasks under pressure.

Familiarity with handling confidential information securely.

Proficiency in word processing and data entry tasks by Microsoft Office Suite (Word, Excel, Outlook).

Proficient in spoken and written Mandarin (mandatory) , and fluent in English. We are seeking candidates proficient in both English and Mandarin to effectively communicate with our diverse client base and stakeholders.

Professional appearance and positive attitude.

What we offer (Benefits)

Comprehensive medical insurance coverage

Opportunities for career advancement and professional development

A positive and supportive work environment

Leave Entitlements : Annual Leave, Maternity Leave, and Paternity Leave

Statutory Contributions : EPF, SOCSO, and EIS

Annual Bonus and Salary Increment Opportunities

Yearly Salary Review and Year-End Bonus

Work Location : Sunway Velocity Signature 2 Office

Working Hours : Monday to Friday, 9 : 00 AM – 6 : 00 PM

Application questions

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Front Desk Receptionist?
• Which of the following Microsoft Office products are you experienced with?
• Do you have data entry experience?
• Which of the following languages are you fluent in?
• How many years' experience do you have as a Front Desk Assistant?

#J-18808-Ljbffr