Executive, Facilities and Logistics (Facilities and Logistics Management)

Executive, Facilities and Logistics (Facilities and Logistics Management)

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No Job Overview

To provide administrative, clerical services and office support activities in order to ensure effective and efficient operation. Key Responsibilities

Provide support in the full spectrum of Facilities (FM) Administration. Provide administrative support, for example, monitoring general building or equipment repair and maintenance, stationery and supplies management, utilities records, etc. Assist with any related recovery tasks assigned by management. Handle all matters related to classroom scheduling & venue booking. Execute quick actions in updating subject group capacity mapping. Manage the timetable scheduler through the TCS system. Assign subjects to lecturer timetable slots. Make timetable edits. Communicate and follow up with the respective person in charge to update the timetable / requests efficiently through the Jira Helpdesk, email, and calls. Update requests from students or staff regarding classroom, equipment, and event needs. Perform data entry and maintain good filing systems for smooth data retrieval. Provide administrative support to all departments as necessary. Perform any other duties as assigned from time to time. Ensure and provide office support and exercise administrative duties such as maintaining the calendar, scheduling appointments, organizing meetings, planning conferences, and performing other scheduling administrative functions. Provide support, guidance, and direction to schedule administrators, ensuring that local data applicable to the production, management, and maintenance of effective and efficient schedules is well overseen and accurately maintained. Update management with monthly reports on classroom utilization. Skills and Experiences

Diploma / Bachelor's degree. At least 1-2 years of experience in an administrative role. Good command of English, with the ability to communicate effectively at all levels. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time-management skills. Strong verbal and written communication skills. Ability to work independently and as part of a team. Attention to detail and problem-solving skills. Professional demeanor and a positive attitude.

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