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Assistant Manager - Procurement

Assistant Manager - Procurement

MIMOS BerhadKuala Lumpur, Kuala Lumpur, Malaysia
1 hari lalu
Penerangan pekerjaan

Procurement officers are responsible for evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality.

Key Responsibilities

A. Competitive Bidding and Negotiation Exercise

  • Conduct procurement exercise (bid solicitation), prepare evaluation reports (bid analysis), procurement paper and act as a focal point on Procurement contract documentation.
  • Monitor and verify Competitive Bidding exercise which covers Competitive Bidding Invitation and Document; Competitive Bidding Briefing, Advertisement and Competitive Bidding submission opening.
  • Verify and validate the Technical and Commercial Evaluation report.
  • Conduct Techno-com Evaluation Meeting and present recommendation to committee for decision.
  • Prepare and present of Competitive Bidding / Direct Negotiation approval papers to Approving Authority in accordance with Authority Limit.
  • Prepare and issue Letter of Intent (LOI) and Letter of Acceptance to successful bidder.
  • Conduct and coordinate and involve in negotiation when necessary / applicable.
  • Attend and present the proposal papers to the Approving Authority meeting when required / applicable.
  • Assist Head of Department in realizing purchase cost reduction.
  • Attend cross division discussion / planning / meeting as and when required.

B. Contract documentation and execution

  • Coordinate the procurement contracts documents review with user, Finance, Legal and vendor (s).
  • Administer routine correspondence, memoranda and contract documentation to ensure timely and coordinated submittal.
  • Analyzes contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, corporate policies and business unit procedure.
  • Communicates contract policy and practice to internal business teams.
  • Ensures the contract review, approval and execution in accordance with corporate and / or business unit guidelines.
  • Prepare, organize and maintain contract records and files documenting contract performance and compliance.

    • C. Processing of contractor’s Bank Guarantee (BG)

  • Review and ensure the terms and conditions of the Bank Guarantee (BG) submitted by vendor / contractor follows MIMOS format upon submission to Finance Dept. for signature.
  • Prepare document to release BG upon confirmation from user and PO Admin.
  • Request user to evaluate the respective vendor on the BG with regards to the related PO / LOA.
  • Visit vendor premise and activities (when required).
  • Monitor and ensure the discharge of Bank Guarantee (BG) in accordance with the procedures.

    • D. Periodic report on Procurement Exercises

  • Prepare quarterly Competitive Bidding and Direct Negotiation reports to MIMOS Board.
  • Ensure the update of all procurement exercises details in Master Report on a timely basis.
  • Prepare relevant report when requested by Department, Division and Approving Authority such as MPPC and / or Sebutharga.
  • Visit to vendor premises and produce report based on selective or ad hoc basis e.g. vendor with issues.
  • Visit registered vendor when issuing Letter of Acceptance (LOA) (when required).
  • Visit and evaluate vendor to release Bank Guarantee (BG)

    • F. Maintenance and Administration of Dept. record and filing system.

  • Maintain and administer dept. record and filing system for efficient and effective ID, retrieval and archiving.
  • Ensure availability and tracking of files and documents (including achieved files) for prompt retrieval of information for any purposes, including audit review by Internal Audit.

    • G. Bid opening exercise.

    Attend, witness and verify the bid opening exercise process and documents.

    H. Ad-hoc / Special Assignment.

  • Undertake ad-hoc / special tasks and assignments as requested by the department.
  • Undertake vendor visit tasks as per instruction

    • Qualifications

  • Degree
  • Diploma
  • 15 years

    • Procurement Officer Responsibilities :

  • Following and enforcing the company’s procurement policies and procedures.
  • Reviewing, comparing, analyzing, and approving products and services to be purchased.
  • Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
  • Maintaining good supplier relations and negotiating contracts.
  • Researching and evaluating prospective suppliers.
  • Cost analyses, and reports.

    • Technical / Functional Skills :

  • Microsoft office

    • Soft Skills :

  • Organizational skills
  • Attention to detail and proactive
  • Time management

    • If you are keen to explore this opportunity, send us your resume at

    #J-18808-Ljbffr

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