Office Administrator

Exness Federal Territory of Kuala Lumpur, Malaysia

Office Administrator

The Office Administrator is responsible for managing the day-to-day operations of the office to ensure a safe, efficient, and welcoming environment for all employees and guests. This role supports office functionality, facility coordination, and employee experience across a variety of administrative tasks.

You will :

• Oversee daily office operations and ensure the smooth running of all office facilities.
• Manage office supplies and ensure meeting rooms and common areas are clean, functional, and well-stocked.
• Handle incoming and outgoing mail and manage courier services.
• Maintain access cards, lockers, and seating / workstation allocations.
• Conduct regular checks on the office space and ensure proper maintenance.
• Coordinate employee onboarding and offboarding processes from a workplace / facility standpoint.
• Liaise with vendors for repairs, minor renovations, cleaning services, and pantry restocking.
• Ensure pantry supplies and catering meet both quality and budgetary standards.
• Conduct regular inspections of office equipment and furnishings.
• Oversee compliance with office health and safety requirements, including monitoring of first aid kits and fire safety equipment.
• Manage care and maintenance of office plants and seasonal decorations.
• Support employees with day-to-day queries related to office matters.
• Assist in company-wide initiatives and administrative projects as required.

What makes you a great fit :

Professional Conduct and Attitude

We promote a collaborative, respectful, and inclusive workplace. Team members are expected to demonstrate reliability, professionalism, and emotional intelligence in all interactions. We value integrity, ownership, and a hands-on attitude, fostering a supportive environment that prioritizes well-being and operational excellence.

What we offer along the way :

Your journey after applying :

At Exness, we're an equal opportunity employer where every individual is valued. No matter your race, color, religion, sex, national origin, sexual orientation, gender identity or disability, we welcome you. As an international fintech company, we embrace the richness of our diverse team, respecting each individual and promoting gender equality for all genders in our workforce.

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