Executive Assistant to Director

Responsibilities

• Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize necessary documents, reports, and presentations.
• Handle incoming emails, phone calls, and correspondence on behalf of the Director.
• Coordinate and organize meetings, ensuring all necessary arrangements are made.
• Attend meetings with the Director, take minutes, and prepare accurate summaries.
• Follow up on action items and ensure timely completion.
• Act as a liaison between the Director and internal / external parties to ensure effective communication.
• Draft and proofread correspondence, emails, and documents in Malay, English or Mandarin.
• Arrange travel itineraries, accommodations, and logistics for business trips.
• Handle visa applications and other travel-related documentation.
• Occasionally travel with the Director to attend business meetings.
• Host and present during business meetings as required, ensuring professionalism and clarity.
• Maintain and organize electronic and physical filing systems.
• Ensure confidentiality and security of all documents and information.
• Provide general administrative support to the Director and other team members as needed.
• Handle ad-hoc tasks and projects as assigned.

Job Requirements

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