Assistant Purchasing Manager

MALAYSIAN CITIZEN ONLY

Job Summary :

Responsible for purchasing and procuring all items for the Hotel according to policies and procedures set by the company, and effectively managing cost improvement and new supplier development.

Duties & Responsibilities :

Ensure compliance with the rules and regulations such as terms and condition of enlistments of the suppliers in the Hotel's purchase of all items for day to day operations, Operating Equipment, Operating Supplies, fixed assets etc.

Float notice in the dailies inviting application for enlistment.

Supervise and check the comparative statement of the applicants and visit their premises for checking their reliability.

Secure information from other organizations, if needed, regarding the reliability of applicants.

Check the papers submitted by applicants, especially validity of Trade License and GST registration.

Ensure compliance with terms and conditions of tendering and tender documents.

Constantly source for best quotations for meat, vegetable, fish and other daily F&B market list.

Constantly source for best quotations for grocery items and other non F&B items.

Float quotations for the purchase requisition submitted by all departments.

Check the quotations collected by Purchasing Assistant and negotiate the best price for the hotel.

Opening of tender documents on behalf of the tender committee and presented to committee accordingly.

Carry out market survey and keep up-to-date with price fluctuations.

Contact the local manufacturers for sourcing special items and negotiate best price and time of delivery.

Explore the local market and discuss local substitutes of imported items with the Department Heads concerned.

Keep information of local new products that are needed by Hotel.

Ensure the local suppliers and manufacturers conform with the Hotel's required quality and standards.

Visits the offices and factories of suppliers and manufacturers to judge their capacity and advise them with regards to the requirements of the Hotel.

Maintain coordination with all end users, Kitchen and Food & Beverage Department regarding their requirements.

Maintain coordination with the Cost Control Section and Receiving Store Clerk for maintaining proper stock of the goods.

Consult the concerned Department Heads on correctness of product descriptions and tender documents.

Supervise and check the tendering and pricing of printing material.

Plan and supervise the procurement schedule in accordance with the requirements of the Hotel.

Propose contracts with local manufacturers such as Poultry Farm, Linen Factory, Shoes Factory and negotiate best terms for the hotel.

Preparation and administration of all purchase requisition and purchase order on timely basis in order to facilitate payment process.

Ensure high professional integrity whilst doing the above scope of works.

Recommend to the Financial Controller on potential improvements in purchasing division and internal control.

Job Type : Full-time

Pay : RM3, RM4,200.00 per month

Work Location : In person