Personal Assistant to CEO
Winstar Aluminium Manufacturing Sdn BhdKepong, Kuala Lumpur, Malaysia2 hari lalu
Penerangan pekerjaanAct as the point of contact between the CEO and internal / external stakeholders, including suppliers, partners, and regulatory bodies. Draft, review, and manage professional correspondence, emails, and memos. Handle confidential documents with discretion. Plan and coordinate complex travel itineraries including factory visits, international trade shows, and supplier meetings. Manage travel expenses, claims, and reimbursements. Assist in project coordination involving operations, production planning, or supplier development. Liaise with department heads to gather reports and consolidate updates for the CEO. Support preparation for management reviews, audits, or compliance submissions. Maintain an organized filing system (both physical and digital). Monitor office supplies and coordinate with Admin for the CEO’s needs. Handle personal matters for the CEO as required (minimal and on a need basis). Assist with special projects and any other administrative tasks as required. Bachelor’s Degree or Diploma in Business Administration, Management, or related fields. Minimum 5 years of experience supporting top-level executives. Meticulous, detailed, well-organized, and able to work independently to meet deadlines. Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Strong communication skills in English and Bahasa Malaysia; Mandarin is a plus. Excellent organizational, problem-solving, and multitasking abilities. High integrity, confidentiality, and professionalism. Proficient in MS Office, Google Workspace, and project tracking tools. Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? How many years' experience do you have as a Personal Assistant to the Chief Executive Officer? Which of the following Microsoft Office products are you experienced with?
Responsibilities
- Manage the CEO’s daily schedule, appointments, and meeting arrangements.
- Organize and coordinate internal and external meetings, including plant visits, board meetings, and leadership briefings.
- Prepare and circulate meeting agendas, documents, and minutes within 3 days after the meeting.
- Prepare letters of approval and meeting documents within required time frames.
- Prepare agendas, meeting notes, reports, and presentation materials.
- Track action items and ensure timely follow-ups.
Communication & Coordination
Travel & Logistics
Project & Operational Support
Administrative Management
Requirements
Application Questions
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Buat amaran kerja untuk carian ini
Personal Assistant • Kepong, Kuala Lumpur, Malaysia
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