Executive Assistant

Executive Coordination and Support- Provide proactive administrative support to the CEO to ensure effective execution of priorities and strategic goals.- Manage the CEO’s schedule, meetings, and travel with accuracy and foresight.- Prepare and review all correspondence, reports, and presentations for quality and completeness.- Anticipate and fulfill the CEO’s information and logistical needs through research and timely coordination.- Uphold confidentiality and professionalism in handling sensitive matters.

Communication, Information Flow, and Departmental Alignment- Act as the main communication link between the CEO’s Office and internal divisions to ensure clear directives and monitored progress.- Coordinate with department heads to align priorities, project milestones, and key management decisions.- Manage preparation of internal reports and updates to provide the CEO with accurate, concise information.- Ensure all CEO communications are clear, consistent, and professional.- Maintain strong information governance through organized filing, version control, and document tracking.

Ministry Liaison and Stakeholder Management- Serve as the main liaison between the CEO’s Office and the Ministry of Youth and Sports (KBS), managing official communications and reporting.- Support the CEO in fostering strong relationships with KBS, government bodies, the Board, sponsors, and partners.- Represent the CEO’s Office in follow-ups with ministry and external stakeholders to maintain alignment and credibility.

Board and Governance Support- Coordinate and support Board and Committee meetings, including scheduling, agendas, and minutes.- Work with the Company Secretary to ensure governance and statutory compliance.- Monitor and report follow-up actions from meetings to the CEO.- Maintain accurate, organized, and confidential Board documentation.

Special Projects and Operational Excellence- Lead or support special projects assigned by the CEO, ensuring timely, efficient, and impactful delivery.- Prepare detailed project briefs, reports, and evaluations to support strategic decisions.- Improve workflows and administrative systems for greater efficiency and governance.- Manage the CEO’s travel, briefings, and logistics to ensure full preparation for engagements.- Support the CEO’s welfare and safety with discretion and professionalism.

Professional Integrity and Representation- Maintain the highest standards of ethics, confidentiality, and discretion in all matters.- Represent the CEO’s values and professionalism as a trusted point of contact.- Ensure all outputs from the CEO’s Office demonstrate integrity, diligence, and alignment with Impact Integrated’s mission.

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