Admin Executive

Job Description

• Oversee day-to-day operations including facility maintenance, utilities, cleaning, security, and office supplies.
• Serve as the primary contact for external vendors, contractors, landlords, utility providers, and service partners.
• To ensure the operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
• To maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies
• Organize and support management meetings, site visits, and travel arrangements.
• To assist with the renewal of service agreements for office items, insurance, and road tax for company vehicles.
• Coordinate IT facilities and office access card for new employees.
• Ensure smooth visitor management, reception duties.
• Maintain and update internal records, files, and databases, ensuring proper storage and retrieval procedures.
• Assist in safety and health compliance matters
• Other duties assigned by the superior
• Able to multitask and work on project basis

Job Requirements