Human Resources & Operations Coordinator

Overview

As our HR & Operations Coordinator, you'll be a key player in our company's success by ensuring our people and our office run smoothly. This is a hands-on role where you'll own essential HR and administrative functions, champion a fantastic employee experience, and help build a positive and engaging workplace culture. You'll be the go-to person for our team, helping us attract top talent, support our people from day one, and keep our office humming. Responsibilities

Talent Acquisition & People Operations

Recruitment : Manage the full-cycle recruitment process, from writing compelling job descriptions to screening resumes and scheduling interviews. Ensure every candidate has a professional and positive experience. Onboarding & Offboarding : Design and deliver a seamless onboarding program for new hires, handling all documentation and providing an excellent introduction to our company. Coordinate offboarding processes with professionalism and care. HR Administration : Maintain accurate employee records in our HRIS and manage HR documentation, including employment contracts, leave applications, and performance reviews.

Employee Experience & Culture

Employee Relations : Act as a trusted resource for employees, addressing inquiries and concerns with empathy and discretion. Engagement : Champion our company culture by planning and executing employee engagement activities, events, and celebrations. Compliance : Ensure we are fully compliant with all labor laws and regulations in Malaysia, staying up-to-date on any changes.

Office & Facilities Management

Daily Operations : Oversee daily office operations, including managing inventory of supplies, liaising with vendors for maintenance and repairs, and ensuring the office is a clean, organized, and productive environment. Administrative Support : Manage incoming and outgoing correspondence and assist with scheduling meetings and appointments.

Qualifications

Bachelor’s degree in Human Resources, Business Administration, or a related field. At least 3 years of experience in an HR or People Operations role, with a strong focus on recruitment and administration. A people-first mindset with a genuine passion for creating a positive work environment. Strong communication and interpersonal skills, with the ability to build rapport and trust. High proficiency in Microsoft Office applications and experience using an HRIS. Excellent organizational and multitasking abilities with a strong attention to detail. Ability to handle confidential information with the highest level of discretion. Fluency in Bahasa Malaysia, English, and Mandarin is required.

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