Human Resources Executive

Responsibilities

• Recruitment and Talent Acquisition : Manage the full cycle of the recruitment process, including drafting and posting job advertisements on appropriate platforms; screening resumes and shortlisting candidates for interviews; coordinating interviews with hiring managers; conducting initial interviews and evaluating candidates; ensuring background checks and reference verifications are completed; managing offer letters, employment contracts, and other documentation; working closely with department heads to understand their hiring needs and workforce planning; building and maintaining a talent pool for future recruitment needs; developing strategies to attract quality candidates, including liaising with recruitment agencies and using social media channels for talent acquisition; conducting onboarding sessions for new hires and ensuring they are well integrated into the university.
• Visa and Teaching Permit Processing : Assist expatriate staff with visa applications, renewals, and cancellations, ensuring compliance with Malaysian immigration regulations; prepare and apply for teaching permits for academic staff, coordinating with the relevant authorities to ensure timely processing; act as the primary point of contact for expatriate staff on visa and permit matters.
• Professional Registration : Manage and facilitate Malaysian Medical Council (MMC) full registration applications for academic staff, ensuring timely submission of documentation; assist academic staff with Annual Practising Certificate (APC) applications and renewals, in compliance with MMC regulations; maintain accurate records of MMC and APC statuses for all teaching staff and provide regular updates to management.
• Payroll and Contract Management : Assist in payroll processing by preparing accurate staff data, allowances, deductions, and statutory contributions; ensure timely issuance, renewal, and management of employment contracts in line with company policy and labour laws.
• HR operations support : Provide support in day-to-day HR operations such as employee relations, benefits administration, and employee data management; assist in maintaining accurate employee records, including timely updates of staff movements, personal details and contract changes; support the HR manager and HR team in implementing HR policies and initiatives; participate in the organisation of employee engagement and welfare activities.
• Compensation and Benefit : Liaise with brokers and insurance providers on all staff insurance matters, including additions of new employees and terminations of coverage for departing staff; monitor and coordinate the renewal of company insurance policies, ensuring timely processing and compliance with company requirements; maintain up-to-date member listings for insurance coverage and ensure accuracy of staff records; track, record, and follow up on staff insurance claims to ensure smooth processing and resolution.
• Other Responsibilities : Prepare monthly and ad-hoc HR reports related to recruitment, visa statuses, and employee movement; assist in other HR projects as required by the HR manager; ensure compliance with all HR-related legal and regulatory requirements; discharge any other duties assigned for the benefit of RUMC as directed by management.

JOB REQUIREMENTS :

Unlock job insights

Your application will include the following questions :

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

What can I earn as a Human Resources Executive

#J-18808-Ljbffr