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HR Admin Executive

HR Admin Executive

EaseBridge Sdn. Bhd.Kuala Lumpur, Kuala Lumpur, Malaysia
12 hari lalu
Penerangan pekerjaan

EASEBRIDGE is a dynamic startup offering integrated HR consulting and accounting services for small to medium-sized businesses startups, and growing enterprises. Founded with a vision to simplify business operations, we help companies focus on what they do best - while we take care of their people and numbers.

Role Description

The HR Admin Executive provides essential support in both HR operations and general office administration. This role acts as a key backup for the HR Lead and assists in maintaining daily workflows for client companies and the internal team. Responsibilities include full-cycle payroll, overseeing the employee lifecycle, maintaining the HRIS, handling office administration, and contributing to various HR projects.

Key Responsibilities

Payroll Ownership

  • Manage end-to-end payroll processing for assigned client companies and internal staff.
  • Ensure payroll accuracy by verifying inputs (e.g., new hires, terminations, claims, allowances, and deductions)
  • Handle statutory contributions and ensure compliance with local regulations.
  • Reconcile payroll reports, resolve discrepancies, and prepare monthly summaries for Finance.
  • Act as the main point of contact for payroll-related queries form employees.

HR Support

  • Assist with onboarding and offboarding logistics (e.g., system access, welcome packs, HRIS entries)
  • Handle leave and claims processing, ensuring documents are collected, verified, and filed accurately
  • Support and participate in HR projects such as Learning & Development Programs, Employee Engagement activities, and appraisal activities.
  • Maintain up-to-date personnel files and HR records in the HRIS system.
  • Prepare documentation for audits, statutory submissions, or internal reviews
  • Manage meeting rooms and shared workspace arrangements for clients when office space is required
  • Provide office stationery and other resources to support staff or client needs
  • Liaise with vendors or service providers to ensure smooth operations of office facilities
  • Support general office upkeep and assist with small procurement tasks
  • Requirements

    Education & Experience :

  • Diploma or Degree in Human Resources, Business Admin, or a related field
  • 2–3 years of experience in HR support or admin roles
  • Experience with HRIS systems like Kakitangan is a plus
  • Experience supporting shared services or multi-entity operations
  • Reliable, proactive, and detail-oriented
  • Able to manage multiple tasks and priorities with minimal supervision
  • Good interpersonal and communication skills
  • Comfortable working across internal teams and external vendors
  • We are an equal opportunities employer and welcome applications from all qualified candidates.

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