Registry Executive

Main purpose

The Registry Executive plays an important role in ensuring the smooth and efficient operations of the registry functions at the campus. This position involves implementing standardised processes and procedures for registry functions, ensuring efficiency, and achieving intended outcomes, managing data and reports, representing the registry team at the campus, and supporting other departments as needed. The Registry Executive is responsible for maintaining accurate records, addressing issues, and providing excellent customer service to students, parents, and staff.

Roles and responsibilities

The postholder provides Registry support to all Sri KDU Schools at the Kota Damansara campus.

Student Management

(i) Student Registration

• Implement standardised processes and procedures for student registration at the campus.
• Ensure a positive onboarding experience for students and parents by providing seamless and accurate registration processes.
• Ensure admission documentation is complete and offer letters are issued promptly.
• Create student and parent profiles in the student management system, ensuring completeness and accuracy.
• Maintain an organized system for e-filing student records, ensuring their safekeeping and easy accessibility.
• Update live tracking and reporting templates on student enrolment.

(ii) Student Withdrawals, Transfers and Deferments

(iii) Annual Year Group Promotions

Student Pass Support for International Students

This is a crucial role in ensuring that every eligible international student successfully obtains a valid Student Pass (SP) to study at the school.

(i) Support for International Students

Serve as the primary point of contact for international students regarding SP-related matters.

(ii) Compliance and Documentation

(iii) Cross-functional Collaboration

Government Agencies

(i) Management of Document Preparation and Approvals

Ensure all the following licenses / approvals are promptly renewed :

School license and all approvals / conditions listed under the school license

(ii) Liaison with Government Agencies

(iii) Maintain accurate records and supply necessary statistics as required by government authorities.

(iv) Compliance Assurance

(v) Monitoring and Information Dissemination

(vi) Confidentiality and Documentation

Representation and Collaboration

Communication and Customer Support

Data Management and Reporting

Teamwork and Self-development

Administrative Responsibilities

Enrolment Activities Support :

Participate in and provide support for enrolment activities such as Open Days and education fairs to ensure a smooth experience for prospective families.

Student Insurance Claims :

Collate and submit insurance claim documents to the insurance broker on behalf of students and their families. Ensure accuracy and completeness of the required documentation for efficient claim processing.

Issuance of Parent Car Stickers :

Plan and manage the distribution of parent car stickers to families on an annual basis. Ensure proper tracking and documentation of distributed stickers.

Issuance of Parent IDs :

Communicate with parents regarding the collection of photos for parent IDs. Maintain a database of submitted photos and ensure that parent IDs are issued for every photo received. Coordinate with relevant departments to ensure smooth ID production and distribution processes.

Issuance of Student Cards :

Ensure that every student is issued a student card for identification and e-purchase purposes (via the Vircle application). Provide onboarding support to families on Vircle activation and usage. Manage the process of replacements for lost or damaged cards.

Facilitate Refund of Deposits for Graduates :

Collect the necessary data from parents to facilitate the refund of deposits for graduating students. Prepare and verify the data for finance to process refunds in a timely and accurate manner.

Requirement

Sri KDU Schools are a part of XCL Education, a Southeast Asia-focused education group dedicated to empowering students to confidently navigate the uncertain future, find their own place, and leave their own mark in the world. We are one of the largest and fastest-growing K-12 education platforms in the region, principally focusing on local students and committed to supporting the future of this young, fast-growing, and vibrant region that is poised to unleash its great potential.

Sri KDU Ethos

Sri KDU Schools understand that our teachers are the most important resource we have to afford our students with a first-rate academic and holistic international education.

We believe that education is about enrichment, not only of the individual but of the communities within which those individuals live and therefore of society in general. Sri KDU Schools aim to provide an education of the highest possible standard for each of its students in key areas of development. The most important of these are the academic, cultural, moral and co-curricular.

We have high expectations of our students in terms of their effort, achievements and behavior and we aim to provide them high-impact programmes through which they can develop to the best of their abilities as a future leader. By so doing we seek to develop confident, well-rounded individuals who can be successful in their own lives and of service to others. It is the quality of the people and the relationships between them that make our schools special. Our view of education is based on mutual respect, trust, pastoral care and a positive outlook.

Our Promises

Top Academic Outcomes

We aim to gain access to world-class academic qualifications within a nurturing culture.

Future Proof Preparation

We aim to develop resilient students who have a clear sense of self and purpose, equipped with the skills to access top colleges and universities, build successful careers and thrive in life.

Holistic Character Development

We aspire to empower future leaders through immersive learning experiences to realise their full potential.

Welfare & Safeguarding

We aim to safeguard and ensure the wellbeing of our students by adopting evidence-based practices aligned to international safety standards.

Continuous Improvement

We desire to relentlessly pursue continuous improvement by gathering parent and student feedback, measuring outcomes, and being accountable for our actions.