Executive Assistant

Our client is a multinational company based in Petaling Jaya. They are looking for a qualified candidate to assist the senior leaderships on the secretarial work and provide day-to-day administrative support.

Job Responsibilities

• To provide secretarial assistance and support to CEO and senior leadership.
• To schedule and monitor all meetings / appointments.
• To manage expenses claims / travel arrangements / hotel bookings.
• Preparing, organising and storing information in paper and digital form.
• Dealing with queries on the phone and by email.
• Arranging travel and accommodation if required.
• Arranging documents post and deliveries as instructed.
• Writing letters, memo, circulars and reports as assigned.
• Printing and photocopying, ordering office supplies, maintaining office systems for the department.
• Liaising with external parties as and when necessary or instructed.
• Liaising with staff in other departments, e.g. finance, HR

What We're Looking For :

Minimum 4 years of executive assistant experience

Exceptional organizational and time management skills

Strong written and verbal communication abilities

Proficiency in Microsoft Office Suite and project management tools

Ability to work independently and prioritize multiple tasks

Professional demeanor and high attention to detail

Only shortlisted candidates will be notified.

Consultant in-charge : Sarah Tan I