Finance Assistant – Purchasing - Alila Bangsar Kuala Lumpur

Alila Hotels Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Finance Assistant – Purchasing

Location : Alila Bangsar Kuala Lumpur

Position Overview

This role plays a key part in supporting the smooth operation of the hotel’s procurement function. As a Finance Officer – Purchasing, you will assist in sourcing goods and services, processing purchase orders, and coordinating with vendors to ensure timely and accurate delivery. You will work closely with internal departments to understand their needs, maintain purchasing records, and support compliance with hotel procurement policies. Your attention to detail and strong organizational skills will contribute to the efficient flow of supplies and materials across the hotel.

Key Responsibilities

• Assist in sourcing materials and goods based on department needs and specifications, ensuring cost‑effectiveness and quality.
• Process purchase orders (POs) promptly, ensuring compliance with hotel specifications and requirements.
• Maintain basic relationships with vendors, ensuring they meet the hotel's standards and specifications.
• Ensure all purchase requests, orders, and vendor communications are accurately documented and filed.
• Adhere to the hotel's procurement policies and procedures.
• Assist in preparing reports on procurement activities as required by the Finance team.
• Assist with monitoring stock levels and ensuring timely ordering to avoid shortages.
• Support cost control efforts by ensuring purchases align with budget and operational needs.

Qualifications

Additional Information

Employment type : Full‑time | Seniority level : Entry level | Job function : Finance & Sales | Industry : Hospitality.

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