Executive Assistant to Executive Director

Executive Assistant to Executive Director

• Gatekeeping and communication : Act as the first point of contact for the executive director, screening and directing incoming calls, emails, and visitors. Manage correspondence on their behalf.
• Calendar Management : Expertly manage and prioritize the executive director's complex calendar, including scheduling meetings, appointments, and speaking engagements to align with strategic priorities.
• Travel Coordination : Arrange comprehensive domestic and international travel, including flights, hotels, and transportation. Prepare detailed itineraries and manage expense reports.
• Meeting preparation : Coordinate and prepare for meetings by drafting agendas, assembling materials, and gathering relevant background information. Take minutes and track follow‑up action items.
• Information and document management : Maintain organized digital and physical filing systems for confidential and sensitive documents, ensuring easy retrieval.

2. Operational & Strategic Support

3. Confidentiality & Professionalism

Job Requirements :

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