Personal Assistant

About the role

We are seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive administrative support to the Executive Director at Philocity Holdings Sdn Bhd in our Kuala Lumpur office. This full-time role is a crucial position that will directly contribute to the efficiency and productivity of the Executive Director and the wider business.

What you'll be doing

• Provide high-level administrative support : manage calendars, prioritize appointments, and handle correspondence with professionalism and efficiency.
• Prepare briefing materials, reports, and presentations for meetings and training sessions, ensuring alignment with organizational objectives.
• Coordinate and schedule meetings, training sessions, and corporate events, managing all logistics for seamless execution.
• Oversee planning and execution of training programs, including participant coordination, venue arrangements, and post-event reporting.
• Collect and analyze training feedback, summarizing outcomes and providing actionable improvement recommendations.
• Manage business travel arrangements (flights, accommodation, transport) for the Executive Director, ensuring convenience and cost-effectiveness.
• Accompany the Executive Director on business trips, conferences, and training events, providing on-site support.
• Act as the primary liaison for internal and external stakeholders, maintaining effective communication and collaboration.
• Draft formal communications, business reports, and presentations with high attention to detail and collaboration.
• Organize and manage confidential records and documents, ensuring security and accessibility.
• Maintain accurate and updated schedules, reports, and training materials aligned with company needs.
• Assist with personal tasks as required, ensuring smooth operations both professionally and personally.
• Support special projects and strategic initiatives to enhance training programs and organizational objectives.

Qualifications & Experience

Why join us

This role is ideal for a detail-oriented, resourceful professional who thrives in a fast-paced, high-level executive environment. You will have exposure to strategic projects, leadership, discussions, and regional business initiatives, offering opportunities for growth and career advancement.

At Philocity Holdings Sdn Bhd, we provide a supportive and engaging work environment where our employees can thrive.

About us

Philocity Holdings Sdn Bhd is a leading diversified conglomerate with a strong presence in the property, construction and infrastructure sectors. Guided by our core values of innovation, integrity and excellence, we have established a reputation for delivering high-quality projects and creating value for our stakeholders. Join us as we continue to grow and make a positive impact in the communities we serve.

Apply now to become our next Personal Assistant (PA) to the Executive Director.