Human Resources Executive

Assistant Manager | Recruitment | Talent Acquisition

Position : HR Executive

Contract : 1-year contract (with 6 months probation)

Responsibilities

• Data Management : Maintain and update the Master Sheet on a regular basis; keep the Live Tracker sheet updated with accurate and timely information; ensure data accuracy and consistency across all records.
• Documentation & Communication : Follow up with consultants / employees to collect necessary documents; draft and send welcome emails to new joiners; prepare, send, and track contracts and addendums; handle letters and other official correspondence as required.
• Induction & Onboarding Support : Schedule induction sessions for new joiners; assist in conducting onboarding sessions (both virtual and face-to-face, as required); provide necessary support to ensure smooth onboarding of new hires.
• Meeting Coordination : Schedule and organize weekly and monthly team meetings; prepare agendas, reminders, and supporting documents for meetings; ensure meeting records / minutes are properly maintained where required.
• Query Management & Assistance : Handle daily queries and provide timely assistance to employees and consultants; serve as a point of contact for routine clarifications and support needs.
• Administrative Support : Assist in preparation and dispatch of required HR letters; support the Talent Acquisition / HR team in ad-hoc tasks as and when needed.

Additional Context

Senior HR Executive - Business Partnering (Asia)

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