Purchasing Executive

Job Responsibilities :

• To assist superior in strategizing and implementing Purchasing Department's Strategic House on 4 critical pillars; Win with Customer, Win with Suppliers, Operational Excellence and People Excellence.
• To assist superior in strategizing the 360 Implementation that encompasses full PDCA cycle of accountability; Plan, Develop, Control and Action to ensure the achievement of short-term deliverables and objective of Purchasing Department.
• To assist superior in ensuring full compliance and zero tolerance of Purchasing SOP and Risk.
• To contribute to Company's Cash Flow Management, Cost of goods target and Gross profit by achieving high forecast accuracy and optimisation of inventory control.
• To maintain and track all Purchasing expenses in within approved annual budget.
• To implement Demand Planning based on deep understanding of company's sales planning so that the company's operations are not impacted and no loss of sales opportunity.
• To keep abreast of the current trends, commodity price indexes and internal requirement; providing effective and cost-efficient solutions and continuous improvements.
• To perform audits on supplier.
• To assist superior in Annual Target KPI setting
• To assist superior in preparing Annual Budget purchasing requirements and / or any forecasting requirement and successfully obtain approval from Management.
• To lead the day-to-day operations and reporting requirements of the Purchasing department.
• To analyse sales trend in quantity, challenge rolling forecast with understanding of enabling activities and past successes, to deliver demand planning function that meets highest forecast accuracy.
• To actively monitor, plan and purchase for trade finished goods and raw materials; both new products and replenishments based on demand planning.
• To source, analyse, negotiate, evaluate the offer prices, specifications and terms of the purchases to support proposal or decision to purchase in accordance with buying authority or limit.
• To monitor and analyse the market trends that influence the area of the company's business, factors that affect the movement of purchase price.
• To conduct quarterly review and update the existing and new products cost, quality review to implement cost optimisation and just in time.
• To process approved purchase order (PO) in accordance with Purchasing SOP and over prevailing SOP for smooth operations.
• To ensure matching process is completed for timely payment by finance.
• To coordinate with relevant parties such as suppliers, transporters forwarding agents, government bodies for efficient operations, including processing of indent, delivery documents and obtain permits etc.
• To review and update KPI achievements on monthly basis, identify shortfalls and mitigation plans to overcome shortfalls.
• To assist under supervision of superior in preparing, maintaining, update and execute Purchasing SOP
• To work closely with all stakeholders in providing enabling Purchasing support and solutions
• To perform periodic supplier audit on line with SOP
• Any other additional responsibilities assigned by superior and or Management

Requirements :